MiQ commits to using personal data responsibly and in accordance with all applicable laws and data privacy regulation. MiQ is operated jointly by SYSTEMIQ Ltd., located at 69 Carter Lane, London EC4V 5EQ, United Kingdom and Rocky Mountain Institute of 2490 Junction Place, Suite 200, Boulder CO 80301, United States who are the legal holders of all data. The purpose of this policy is to give you a clear explanation about how we collect and use your personal information.
We will only use personal information in a way or for a purpose that you would reasonably expect, and that does not intrude on your privacy.
Who We Are
Our registered address is: MiQ c/o SYSTEMIQ Ltd., located at 69 Carter Lane, London EC4V 5EQ, United Kingdom. Our Data Protection Officer is Marco van Veen, who can be contacted at [email protected]
How and why do we receive and handle your personal data?
How we process, source and retain personal data, as well as our purpose and legal basis for doing so varies depending on who you are and why you’re engaging with us. Check the relevant section below to see how we handle your data.
Data collection and use
You may be asked for personal information if you join online, fill out our paper membership form, or sign one of our petitions. We may also collect personal information when you interact with us on social media sites such as LinkedIn or Twitter.
In each case, we will only use the information about you for the purpose for which you provide it. Personal information you submit to MiQ is stored on secure servers. Occasionally, in order to complete your request as outlined above, we may need to transfer personal information you submit to us to countries or jurisdictions outside the EEA. In each case, we ensure that our suppliers provide adequate protection for the rights of data individuals in connection the transfer of their personal data. Currently, we expect all suppliers to use the standard contractual clause approved by the European Union or be subject to Privacy Shield scheme in the United States.
We will never sell or share your personal information with other organisations for their direct marketing purposes without your explicit consent.
You may remove or change your details at any time. You have right of access to your personal information held on our files by written request to the data protection officer (address below) and on payment of an administration fee.
Site registration and email service
When you register onto the site or subscribe to our emails, we ask you for contact information (such as your name and e-mail address), and other details about you. This is used to help us stay in contact with you, and to alert you to campaigns you may be interested in and events happening in your area.
Personal data that is passively or automatically collected
We may also collect data about your use of our website and your access to our email communications (collectively, the “Services”) through the use of Internet server logs, cookies and/or tracking pixels.
A web server log is a file where website activity is stored.
A cookie is a small text file that is placed on your computer when you visit a website, that enables us to recognise your computer, store your preferences and settings, understand which of our web pages you have visited, enhance your user experience by delivering content specific to your interests, perform searches and analytics, and assist with security administrative functions. Some cookies are placed in your browser cache while those associated with Flash technologies are stored with your Adobe Flash Player files.
Tracking pixels (sometimes referred to as web beacons or clear GIFs) are tiny electronic tags with a unique identifier embedded in websites, online ads and/or email, and that are designed to provide usage information like ad impressions or clicks, measure popularity of the Services and associated advertising, and to access user cookies.
We may also use these automated technologies to collect and analyse other information related to the devices you use to access the Services, such as IP addresses, browser types, browser language, operating system used, the domain name of your Internet service provider, unique device identifiers, and other information about your computer(s) and/or mobile device(s). These automated technologies may also collect information on the sites you have visited before and after you visit our website, and the advertisements you have accessed, seen, forwarded, and/or clicked on. As we adopt additional technologies, we may also gather additional information through other methods.
Please note that you can change your settings to notify you when a cookie is being set or updated, or to block cookies altogether. Please consult the “Help” section of your browser for more information (e.g., Internet Explorer; Google Chrome; Mozilla Firefox; or Apple Safari). You can also manage the use of Flash technologies, including cookies, with the Flash management tools available at Adobe’s website. Please note that by blocking any or all cookies, you may not have access to certain features on our website.
We collect personal data from you directly when you register to subscribe for our email communications or contact us directly.
To change your settings on these services, please refer to their privacy notices, which will tell you how to do this.
If you register for one of our events hosted by Zoom, your personal data will be stored and processed by Zoom Video Communications, Inc. To change your settings on these services, please refer to their Privacy Statement and Terms of Service, which will tell you how to do this. When registering you might be given the opportunity to sign up for our Newsletter, operated by Mailchimp (see above).
For Users of the MiQ Registry and the MiQ Program
Links to other sites
Our site contains links to other sites and servers. MiQ is not responsible for the privacy practices or the content of such websites.
How we protect your information
Our website has security measures in place to protect against the loss, misuse or alteration of the information under our control.
We provide you with the opportunity to opt-out of receiving communications from us easily and promptly.
Correcting your information
If you need to correct the information you provided us with when you subscribed to our email list, you can do so by emailing us. If you need to change your e-mail address, you can unsubscribe from our mailing lists and sign up again using your new information.
What are your legal rights?
MiQ uses and protects the data of EU citizens under the EU’s General Data Protection Regulation (GDPR) alongside the Privacy Shield scheme in the United States. This provides a legal framework for protecting your data and for granting you rights over your data. In summary, in certain circumstances, you have the following rights:
- The right to be informed
- The right of access
- The right to rectification
- The right to erase
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling
You also have the right to raise a complaint with the UK Information Commissioner’s Office if you feel that anyone has not dealt correctly with your personal data.
Contacting us about your information
We want to make sure that the personal information we hold for you is accurate and up to date. If your contact details have changed or you think any information we have about you is incorrect or incomplete, please do contact us to update or correct the information.